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Electronic Submission of Injury and Illness Records to OSHA

Who:

• Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and
• Establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses.
• If employers in State Plan states have questions about their obligation to submit injury and illness information, please contact your State Plan office.

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Permission Based Activity: E-Submission of OSHA 300A

OSHA 300A E-Submission  

Ensuring the Accuracy of the OSHA 300A Summary Data

• Whether generating the CSV file for a single establishment or multiple establishments via the 300A screen, all applicable establishments must first have the 300A screen completed and saved for the applicable reporting year.
  
  
• Company Name
  • The name of the company that owns the establishment
  • 100 Character Limit
• Establishment Name
  • Each establishment MUST have a unique name
  • 100 character limit
• Employer Identification Number (EIN)
  • 9 digit number
  • Do not include dashes
  • Not required for 300A Summary, but is required for OSHA ITA submission
    
    
    
    
  • Street
    • The street address of the establishment
    • 100 Character Limit
    • Do not enter multiple lines
    • Do not list PO boxes

  • City

    • The city where the establishment is located

    • 100 Character Limit

  • State

    • The state where the establishment is located

    • State selected from drop-down (Converted to 2 characters in the CSV file, per OSHA requirement)

  • Zip
    • The full zip code for the establishment
    • Must be a number and five or nine-digit in length (No text)
    • If a hyphen is included, it must be manually removed from the CSV file prior to upload in OSHA’s ITA
    • If the zip code begins with a zero, it must be manually added in a CSV file prior to upload
      
      
      
      
• Industry Description
  • Provide an industry description in addition to your NAICS code
  • 300 character limit
• NAICS
  • The North American Industry Classification System (NAICS) code which classifies an establishment’s business
  • Must be a number and be 6 digits in length
  • Do not list multiple NAICS codes.
    
    
    
    
• Establishment Type
  • Identify if the establishment is part of a state or local government
  • Default value: Not a Government Entity
  • Converted to a numerical value in the CSV file, per OSHA requirement
• Establishment Size
• The size of the establishment based on the maximum number of employees which worked there at any point in the year you are submitting data for
  • Select Establishment Size from the drop-down
  • Converted to a numerical value in the CSV file, per OSHA requirement.
    
    
    
    

• Year

  • The calendar year in which the injuries and illnesses being reported occurred at the establishment

  • Select Reporting Year from the drop-down

• Annual Average Number of Employees
  • The average number of employees for the reporting year
  • Converted to a numerical value without decimal in the CSV file, per OSHA requirement
• Total Hours Worked by All Employees
  • Total hours worked by all employees for the reporting year
  • Converted to a numerical value without decimal in the CSV file, per OSHA requirement.
    
    
    
    
• Injuries and Illnesses*
  • Whether the establishment had any OSHA recordable work-related injuries or illnesses during the year
  • 1 populated for yes in the CSV file
  • 2 populated for no in the CSV file

• Number of Cases

  • Total number by case type:  Cases involving Death, Days Away from Work, Job Transfer or Restriction, and Other Recordables

  • Form 300A Fields G, H, I and J

  • Numbers populated by case type in the CSV file.
    
    
    
    

• Total Number of Days Away from Work

  • Total number of days away from work (Form 300A Field K)

  • Number populated in the CSV file

• Total Number of Days of Job Transfer or Restriction

• • Total number of days of job transfer or restriction (Form 300A Field L)

  • Number populated in the CSV file
    
    
    
    

• Injury and Illness Types

  • Total number by Injury and Illness type:  Injuries, Skin Disorders, Respiratory Conditions, Poisonings, Hearing Loss, and All Other Illnesses

  • Form 300A Fields M 1-6

  • Numbers populated by case type in the CSV file

• Change Reason*

  • The reason why an establishment’s injury and illness summary was changed, if applicable

  • Blank, but editable is CSV file.
    
    
    
    

Generating OSHA 300A CSV for Submission

Single Establishment via OSHA 300A Screen

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• Navigate to OSHA 300A screen and navigate to the desired node from Navigator
• OSHA 300A will display list of locations where the form is saved for the reporting year
  
  
  
  
• Select locations for which CSV needs to be generated
• Click on Generate CSV File button
• Save downloaded CSV file
• Review CSV prior to submission in OSHA’s ITA site
• Submit via OSHA’s ITA site: https://www.osha.gov/injuryreporting/ita/
  
  
  

OSHA 300A Submission via OSHA API

Single Establishment via OSHA 300A Screen

• Review OSHA 300A in entirety then Save
• Select Submit Using OSHA API button
• Login using credentials registered/ created on OSHA ITA site
• Not your ProcessMAP credentials
• Reset OSHA ITA Credentials
• Acknowledge the disclaimer and Click on Submit button
• System will show Success message if no error in the data.
  
  
  
  

OSHA ITA Help

Job Aids for the Injury Tracking Application

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Hyperlinks will direct you to Job Aids maintained by OSHA, not ProcessMAP.

Field Information Table

Related articles

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