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Configuration Setting : None
Default : Not Applicable
Previous State Existing System :
- The fields in the risk assessment set up screen were placed in a single section without seggregation based on the field type.
Enhanced State System :
- The risk assessment set up screen has been divided into several sections as shown below.This change has been placed for better usability of the screen .
- Additionally the fields have been rearranged based on dependency/association with the preceding fields .
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Configuration Setting :All new fields are configurable for mandatory/non mandatory and show/hide.
Default : hide.
Previous StateExisting System:
- The system did not provide the functionality of associating the risk assessment to the certain entities of a facility.
Enhanced State System :
- System would allow the users to associate the risk assessment to the following entities of the facility .
- This information would also be available in the reports of the risk assessment
- Job/Similar Exposure Group
- Work Area
- Task
- Job Classification/Title
- Workshift
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Configuration Setting : None
Default : Not Applicable
Previous State Existing System : System did not provide the user the flexibility to navigate directly from the Manage Assessment Screen to the screens of task,action items and documents
Enhanced StateSystem :
- New column of Actions has been introduced.
- This column is to allow the users to navigate from the manage assessments directly to the required screen.
- This would reduce the time for navigation and improve the usability for the users.
- On clicking Assessment Details the user would be navigated directly to the assessment details screen
- On clicking the Tasks ,the user would be navigated directly to the tasks list
- On clicking the Approval workflow the users would be navigated directly to the approval tab
- On clicking the action item the users would be navigated directly to the action items tab
- On clicking documents the users would be navigated directly to the documents tab
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Configuration Setting : None
Default : Not applicable
Previous State Existing System :
- System did not provide the users the flexibility to associate multiple risk ratings to a single risk assessment.Hence ,the Manage Risk Assessment screen showed the column names of only the initial and final risk ratings
Enhanced StateSystem :
- System has been upgraded to provide the users to add any number of risk ratings to a hazard.
- Hence the column names of the risk ratings has been upgraded to initial and residual risk rating.
- If there is are multiple risk ratings performed for a hazard then the latest rating would be termed as the residual rating and the score of the residual rating would display under the residual rating column
- Example : John Smith performs risk rating for Hazard "Spill ,Trip ,Fall," and determined on 23rd March 2018 then the risk rating score to be 50 (critical value) .On 25th March 2018,John Smiths performs the second risk rating to this hazard during which he observes the rating to be at a level of 40 (high).Thus ,on 25th March he enters the value for the second risk rating at 40.Then again ,further on 30th March 2018 he performs the third risk assessment on the same hazard and observes that the risk now has fallen to a level of 20 (low).With respect to this example the difference between the previous and enhanced states of the application can be summarized as below :
- In the previous state the user would be able to capture the risk ratings performed only on 23rd March 2018 and 30 March 2018 which will be termed as initial and final respectively.System did not provide the flexibility to capture the intermediate risk rating that was done on 25th march .Capturing this intermediate rating value is important as this would provide the trail of how the risk value was reduced over a period of time through implementation of controls and associated action items.
- In the enhanced state the users would be able to capture all the risk ratings done on all the three days of 23rd March 2018,23rd March 2018 and 30th March 2018.System would enable the users to perform, associate and keep trail of all the risk ratings that have been done for the hazard over any period of time.
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Configuration Setting : None
Default : Not applicable
Previous State Existing System :
- System did not provide the ability to associate the hazards directly from the tasks lists.Users were required to associate hazards to the tasks only from the tasks creation screen.
Enhanced State System :
- System would allow to create the hazards directly from the tasks list screen by using the + Icon besides hazard name as shown below.
- The system of expand collapse of hazards associated to the tasks have been replaced with direct view of associated hazards.
- Each hazard would display as shown in the screenshot below.
- The corresponding action items and documents of the hazard would be displayed in the same row along with the hazard.
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Configuration : None
Default : Not available
Previous State Existing System :
- To create tasks users were required to save each task one by one and each task required the user to open the task creation screen.
Enhanced State System :
- System would provide the users with the fexibility to create tasks in a quicker and faster manner through the Save and Create New Task button as shown below :
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Configuration : Configurable for Show Hide and Mandatory /Non Mandatory
Default : Non Mandatory
Previous State Existing System :
- Every hazard poses risks to any entity .System did not provide the users the ability to denote the persons or entities that are at risk because of the hazard
Enhanced State System :
- New field of At Risk has been introduced .
- Users would be able to associate the hazards with the At Risk Field.
- The values of at risk can be created in the Module Set up.
Enhancement 2 : Provision to add attachments in the hazard creation screen.
Configurable : No
Default : NAPrevious State
Existing System :
- In the previous system users were required to add documents to the hazard from the tasks list.
- System allowed addition of only a single document to the hazard.
- System did not allow the user to delete document that is attached.
Enhanced State System :
- In the enhanced state ,a new field has been introduced in the hazard creation screen.
- This field would allow the users to add multiple documents to the hazard.
- All the documents that are added to the hazard would be displayed in the report output.
- Users can also delete any document that has been previously added to a hazard or add any document to any hazard at any point of time.
- System would also allow the users to download the attached document.On clicking the document link the document would be downloaded into the system of the user.
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Configuration : None.
Default : Not Applicable
Previous State Existing System :
- System provided the users the ability to define only the initial and the final risk ratings of a hazard.
Enhanced StateSystem :
- In place of initial and final risk rating fields,new list of risk ratings has been introduced.
- Users can add any number of risk ratings to the hazard throught this list.
- Users can also delete any risk rating that was created.
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- System would allow the user to add action items to hazard ratings.
- Users would be able to add action items to hazard ratings only after the rating is saved.
- System would allow the users to delete action items also.
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Configuration : None
Default : Not Applicable.
Previous State Existing System :
- The Risk Asessment user interface was as shown below.
- The tabs for action items,documents,approval and task was arranged in horizontal alignment .
Enhanced StateSystem :
- The User interface has been upgraded for display of the tabs in the vertical alignment .
- This new interface would provide the following additional functionalities to the users
- Ability to view status of completion of assessment set up
- Ability to view the number of action items created for the assessment
- Ability to view the number of documents created for the assessment
- Ability to view the approval status of the assessment Ability to view the last updater information and updation time and date
- The assessment type would be displayed in the banner on the top right of the screen
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Configuration : The value of Yes /No is custom setting.Product default=no.
Default : Not Applicable.
Previous State Existing System :
- System did not provide the flexibility to define any risk assessment as a "Corporate Assessment" that could be open to be viewed,used and copied across all locations
Enhanced State System :
- System would provide the ability to define risk assessments as corporate risk assessments.
- Through the field highlighted below any risk assessment can be defined as corporate risk assessment.
- Any assessment which is defined as a "corporate asessment" would be available for view and copy for all users irrespective of user scope.
- When Add to Corporate Library = Yes and the Approval Status = Approved, the assessment will be displayed in the Corporate Library view. The Corporate Library View will be available as a System View in the view drop down found on the manage screen.
- Users with the "Add to Corporate Library" permission will have the ability to edit the Add to Corporate Library field in the Risk Assessment Details. The "Add to Corporate Library" field in the Risk Assessment Details will not be editable to users without the permission.
- All assessments in the Corporate Library regardless of associated location are viewable by all users with "View" permission regardless of user's logged-in location and scope. Users with the Copy permission at their logged-in location will have the ability to copy assessments directly from the Corporate Library to their logged-in location.
- Corporate Library View columns (includes Assessments with "Add to Corporate Library" = Yes and Approval Status = Approved)
- Location
- Assessment Date
- Assessment Title
- Assessment Type
- Department
- Assessment Description
- Residual Risk Rating columns* (Based on client configured levels - ex: low, medium, high, critical - with counts)
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- The assessments in the corporate library will be available as a system view as shown below :
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Configuration : None
Default : Not Applicable.
Previous State Existing System :
- In the previous state the import tool did not provide the users with the flexibility to correct the error logs in an intermediate stage of import.
For example : If any user is importing 100 tasks and if out of the 100 ,20 records are error logs then the user had to re upload the 20 records for which there was error log.System did not provide the ability to correct the error logs during the importing process.
Enhanced State System
- If any record has any error then the system would highlight the error log records along with the information of the reason of error.
- Users can correct the error logs during the importing process itself.Users need not re upload the error records through a subsequent import process.
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Configuration : None
Default : Not Applicable.
Previous state Existing System :
- System did not provide the users with the flexibility to import hazard action items through the task import tool.After import of tasks and hazards ,users were required to manually update the hazards with the action items.
Enhanced State "System
- New columns of action items have been introduced in the task import sheet.
- The users can mention the action items and the same would be imported and associated with the corresponding hazard ratings.
- Users can import upto three action items to the hazard via the task import tool.
- Action items can be associated only to the hazard ratings and not tasks