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- System would allow the users to associate the risk assessment to the following entities of the facility .
- This information would also be available in the reports of the risk assessment
- Job/Similar Exposure Group
- Work Area
- Task
- Job Classification/Title
- Workshift
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- System has been upgraded to provide the users to add any number of risk ratings to a hazard.
- Hence the column names of the risk ratings has been upgraded to initial and residual risk rating.
- If there is are multiple risk ratings performed for a hazard then the latest rating would be termed as the residual rating and the score of the residual rating would display under the residual rating column
- Example : John Smith performs risk rating for Hazard "Spill ,Trip ,Fall," and determined on 23rd March 2018 then the risk rating score to be 50 (critical value) .On 25th March 2018,John Smiths performs the second risk rating to this hazard during which he observes the rating to be at a level of 40 (high).Thus ,on 25th March he enters the value for the second risk rating at 40.Then again ,further on 30th March 2018 he performs the third risk assessment on the same hazard and observes that the risk now has fallen to a level of 20 (low).With respect to this example the difference between the previous and enhanced states of the application can be summarized as below :
- In the previous state the user would be able to capture the risk ratings performed only on 23rd March 2018 and 30 March 2018 which will be termed as initial and final respectively.System did not provide the flexibility to capture the intermediate risk rating that was done on 25th march .Capturing this intermediate rating value is important as this would provide the trail of how the risk value was reduced over a period of time through implementation of controls and associated action items.
- In the enhanced state the users would be able to capture all the risk ratings done on all the three days of 23rd March 2018,23rd March 2018 and 30th March 2018.System would enable the users to perform, associate and keep trail of all the risk ratings that have been done for the hazard over any period of time.
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- System would provide the users with the fexibility to create tasks in a quicker and faster manner through the Save and Create New Task button as shown below :
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- New field of At Risk has been introduced .
- Users would be able to associate the hazards with the At Risk Field.
- The values of at risk can be created in the Module Set up.
Enhancement 2 : Provision to add attachments in the hazard creation screen.
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- In the enhanced state ,a new field has been introduced in the hazard creation screen.
- This field would allow the users to add multiple documents to the hazard.
- All the documents that are added to the hazard would be displayed in the report output.
- Users can also delete any document that has been previously added to a hazard or add any document to any hazard at any point of time.
- System would also allow the users to download the attached document.On clicking the document link the document would be downloaded into the system of the user.
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- System would allow the user to add action items to hazard ratings.
- Users would be able to add action items to hazard ratings only after the rating is saved.
- System would allow the users to delete action items also.
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- The User interface has been upgraded for display of the tabs in the vertical alignment .
- This new interface would provide the following additional functionalities to the users
- Ability to view status of completion of assessment set up
- Ability to view the number of action items created for the assessment
- Ability to view the number of documents created for the assessment
- Ability to view the approval status of the assessment Ability to view the last updater information and updation time and date
- The assessment type would be displayed in the banner on the top right of the screen
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Configuration : The value of Yes /No is custom setting.Product default=no,Private
Default : Not Applicable.
Existing System :
- System did not provide the flexibility to define any risk assessment as a "Corporate Assessment" that could be open to be viewed,used and copied across all locations
Enhanced System :
- System would provide the ability to define risk assessments as corporate risk assessments.
- Through the field highlighted below any risk assessment can be defined as corporate risk assessment.
- Any assessment which is defined as a "corporate asessment" would be available for view and copy for all users irrespective of user scope.
- When Add to Corporate Library = Yes and the Approval Status = Approved, the assessment will be displayed in the Corporate Library view. The Corporate Library View will be available as a System View in the view drop down found on the manage screen.
- Users with the "Add to Corporate Library" permission will have the ability to edit the Add to Corporate Library field in the Risk Assessment Details. The "Add to Corporate Library" field in the Risk Assessment Details will not be editable to users without the permission.
- All assessments in the Corporate Library regardless of associated location are viewable by all users with "View" permission regardless of user's logged-in location and scope. Users with the Copy permission at their logged-in location will have the ability to copy assessments directly from the Corporate Library to their logged-in location.
- Corporate Library View columns (includes Assessments with "Add to Corporate Library" = Yes and Approval Status = Approved)
- Location
- Assessment Date
- Assessment Title
- Assessment Type
- Department
- Assessment Description
- Residual Risk Rating columns* (Based on client configured levels - ex: low, medium, high, critical - with counts)
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- The assessments in the corporate library will be available as a system view as shown below :
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- New columns of action items have been introduced in the task import sheet.
- The users can mention the action items and the same would be imported and associated with the corresponding hazard ratings.
- Users can import upto three action items to the hazard via the task import tool.
- Action items can be associated only to the hazard ratings and not tasks