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I would have to maintain all my tasks and its associated hazard risk assessment in spreadsheet.
📖 App Capabilities
Create a corporate library comprising of all Tasks and its associated Hazards/Risks and import that to locations.
Ability to record both initial and final hazard risk assessment for all tasks
Approval Workflows for reviewing & approving risk assessments
Imports bulk tasks in assessments and conduct risk assessments
Ability to track Administrative,
Create action plans for risks and assign owners to mitigate the risk
🤩 Niche Features
Ability to copy entire risk assessments from library with few clicks
Generate JSA reports for all assessments
🚶♂️ Walkthroughs:
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Conducting Initial Risk Assessment for Hazard of Task
Conducting Final Risk Assessment for Hazard of Task
Approving Assessments
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Setting up an Assessment
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🔩 Field Details and Configurability
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Screen
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Section
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Field Order
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Field Name
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Description
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Field Type
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Configurable
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Assessment Setup
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General Detail
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...
...
...
...
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1
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ID
...
Internal system generated ID unique for each risk assessment
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Text Box
...
1.Show/Hide-N/A
Mandatory/Optional-N/A
Default Value-N/A
Generate JSA ID Prefix
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2
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Associated Number/Risk Assessment Number
...
Free Text field for entering any reference for the risk assessment
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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3
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Title
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Short description of the Risk Assessment
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Text Box
...
1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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4
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Assessment Date
...
Date of the Risk Assessment
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Date Picker
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-N/A
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5
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Assessed By
...
Name of the user who has assessed the Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-N/A
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6
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RA Conducted in Consultation with
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Information of Organization/Person in consultation with who the RA is conducted
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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Location Information
...
...
...
...
...
...
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7
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Location
...
Location of the Risk Assessment
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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8
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Job/Similar Exposure Group
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Job/ Similar Exposure Group associated with Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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9
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Department
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Department of the Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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10
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Work Area
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Work Area associated with Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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11
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Building
...
Building where the Risk Assessment is performed
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
ShowBuildingPickList-Yes/No; Default=Yes
...
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12
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Task
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Task associated with Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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13
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Job Classification
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Job Classification/ Title associated with Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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14
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Work Shift
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Work Shift associated with Risk Assessment
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Dropdown
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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15
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Job Occurrence
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Select the occurrence of job
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Drop Down
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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16
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Division
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Alows the users to enter the division
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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Assessment Details
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...
...
...
...
...
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17
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Type
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The Type of Risk Assessment being performed
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Drop Down
...
Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
Supports Dependency
Supports Formula Configuration by Type
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18
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Assessment Subtype
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Assessment subtype which is not dependent on Type
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Drop Down
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Supports Mandatory/ Optional
Supports Show/Hide
...
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19
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Assessment Category
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Allows users to select the assessment category
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Drop Down
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1.Show/Hide-Supported
...
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20
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JSA Priority
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Denotes the priority of the Risk Assessment
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Drop Down
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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21
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Description (Maximum 2000 characters)
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Actual description of the Risk Assessment
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Text Area
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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22
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Machine/Process Name
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If Type = Machine, provide the Machine/Process Name
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A 4.Show/Hide PickList-Supported
...
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23
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Serial Number
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Machine/Process Serial Number
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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24
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Year of Manufacture
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Year of Manufacture of Machine/Process
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Text Box
...
1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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25
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Is Machine CE Marked
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To identify Machine CE Marked
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Radio Button
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-Supported
...
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26
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CE Certificate Comments
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Captures CE certificate comments information
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
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27
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What Assessment Type was performed?
...
Captures performed assessment type information
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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28
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Has an ergonomic assessment been performed?
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Specifies ergonomic assessment performed Yes/No/NA.
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Radio Button
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-Supported
...
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29
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Why is the assessment being performed? (Do not include names)
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Captures the reason why the assessment being performed
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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30
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Chemicals Involved
...
The Chemicals involved in the Risk Assessment
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
DisplayCorporateChemical- Default Value:No
...
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31
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Required Training
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Specifies whether training is required
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Text Area
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
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32
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Administrative/Procedural
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Specifies Administrative/Procedural Controls
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
...
33
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Required PPE
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Specifies whether PPE is required as part of control
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Pick List
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
...
34
...
Comments & Reference Documents
...
Any comments or reference w.r.t to Risk Assessment
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Text Box
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1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
...
35
...
Approval workflow
...
Allows users to select the approval workflow
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dropdown
...
No configuration
...
...
36
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Reviewer
...
allows users to select the reviewers
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Pick List
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No configuration
...
...
37
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Approval due date
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Allows defining the due date for review
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Numerical text box
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No configuration
...
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38
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Approver
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allows selection of the approver
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Pick List
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No configuration
...
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39
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Approval due date
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allows defining the due date of approver
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Numerical text box
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No configuration
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Assessment Status
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...
...
...
...
...
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40
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Add to Corporate Library
...
Add Risk Assessment to Corporate Library View
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radio button
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-N/A
...
...
41
...
Select Assessment Version
...
Allows users to select the assessment version
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Drop Down
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1.Show/Hide-Supported
Mandatory/Optional-N/A
...
...
42
...
Current Version
...
...
...
...
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43
...
Next Assessment Date
...
Date of next Risk Assessment
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Date Picker
...
1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
...
44
...
Status
...
Status of the Risk Assessment
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Drop Down
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1.Show/Hide-Supported
Mandatory/Optional-N/A
Default Value-N/A
...
Tasks/Hazards
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Tasks
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...
...
...
...
...
Add
...
1
...
Task/Activity Title
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Short Description of the Task/Activity
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Text Box
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2
...
Task/Activity Description(Maximum 2000 characters)
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Description of the Task/Activity
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Text Area
...
...
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Task/Activity Category
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Shows all Categories identified in module setup
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Auto Complete
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Supports Show/Hide
Supports Mandatory/Optional
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3
...
Hazards
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Hazards identified during the Risk Assessment
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Pick List
...
1.Show/Hide-Supported
Mandatory/Optional-Supported
Default Value-N/A
...
...
Are new controls required for this task
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Allows users to select if new controls are required
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Drop Down
...
...
4
...
Status
...
Status of the Task/Activity
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Drop Down
...
...
Hazard
...
...
...
...
...
...
Task Title
...
1
...
Hazard
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Hazard Identified
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Pick List
...
...
2
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Hazard Definition
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Shows Hazard definition provided in Hazard look-up value
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Text Area
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Supports Show/Hide
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3
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Hazard Category
...
Define hazard categories
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Auto Complete
...
Supports Show/Hide
Supports Mandatory/Optional
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4
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At Risk
...
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Auto Complete
...
Show /Hide-Supported
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5
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Hazard Details
...
Details of the Hazard identified
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Text Area
...
Supports Show/Hide
Supports Mandatory/Optional
...
6
...
Probable Consequences
...
Define all the consequences
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Auto Complete
...
Supports Show/Hide
Supports Mandatory/Optional
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7
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Type of Employee exposed
...
Identify Type of Employees exposed to the Hazard
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Auto Complete
...
Supports Show/Hide
Supports Mandatory/Optional
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8
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Number of Employees
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Text Box
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Supports Show/Hide
Supports Mandatory/Optional
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9
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Attachment
...
...
Attachment
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Hazard Ratings
...
...
...
...
...
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Risk Rating
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1
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Hazard
...
...
...
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2
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Hazard Rating Date
...
Date when the Hazard was rated
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Date Picker
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3
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Frequency of Task/Activity
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The frequency in which the Task/Activity is performed
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Drop Down
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Supports Show/Hide
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4
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Likelihood
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How likely does the Task occur
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Drop Down
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Supports Show/Hide
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5
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Severity / Degree of Possible Harm (Consequences)
...
The degree of possible harm expected
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Drop Down
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Supports Show/Hide
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6
...
Extent of Injury
...
...
Drop Down
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Supports Show/Hide
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7
...
Property Damage
...
...
Drop Down
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Supports Show/Hide
...
8
...
Controls
...
...
Drop Down
...
Supports Show/Hide
...
9
...
Fire Load
...
...
Drop Down
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Supports Show/Hide
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10
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Exposure Frequency
...
...
Drop Down
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Supports Show/Hide
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11
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Likelihood of Occurrence
...
...
Drop Down
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Supports Show/Hide
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12
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Risk Factor
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...
Text Box
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Supports Show/Hide
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13
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Risk Rating Score
...
Score provided to the Risk Rating
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Text Box
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14
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Risk Level
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Level of Risk identified
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Text Box
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...
Controls
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1
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Are there existing Controls?
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Are there existing controls based on risks identified
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Drop Down
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2
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Can the Hazard be eliminated?
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whether the hazard can be totally eliminated using controls?
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Drop Down
...
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3
...
Administrative/Procedural
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Administrative/Procedural Control
...
Pick List
...
Supports Show/Hide
...
4
...
Engineering
...
Engineering Control
...
Pick List
...
...
5
...
Personal Protection Equipment
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Personal Protection Equipment Control
...
Pick List
...
Supports Show/Hide
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6
...
Substitution
...
Free text field allowing users to enter substitution control
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Text Area
...
Yes
...
7
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Elimination
...
Free text field allowing users to capture the Elimination controls
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Text Area
...
Yes
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8
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Training Requirements
...
Training requirements needs
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Text Box
...
...
9
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Are Existing controls Adequate?
...
whether the controls mentioned are adequate for the Hazard?
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Drop Down
...
...
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10
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Do you propose new controls?
...
Make it Read Only and default to yes
...
...
Supports Readonly Default
...
...
11
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Administrative/Procedural
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Administrative/Procedural Control
...
Pick List
...
Supports Show/Hide
...
...
12
...
Engineering
...
Engineering Control
...
Pick List
...
...
...
13
...
Personal Protection Equipment
...
Personal Protection Equipment Control
...
Pick List
...
Supports Show/Hide
...
...
14
...
Training Requirements
...
Training requirements needs
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Text Box
...
...
...
15
...
Action to reduce risk
...
...
Text Box
...
...
Notes/Comments
...
...
...
...
...
...
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16
...
Notes/Comments
...
Any notes/comments on the Risk Assessment
...
Text Area
...
...
Action Item Details
...
...
...
...
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17
...
Add Action Item
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...
Radio Button
...
No
...
Source Details
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1
...
Source ID
...
Displays Source information
...
Non editable field
...
...
2
...
Source Title
...
Displays Source Title
...
Non editable field
...
...
Create
...
3
...
Action Item Title
...
Captures the name of the Action Items
...
Text Box
...
No
...
4
...
Action Item Category
...
Specifies module name
...
Non editable field
...
No
...
5
...
Action Item Type
...
Specifies Corrective Action or Preventative Action
...
Dropdown
...
No
...
6
...
Action Item Description
...
Short description of the Action Item
...
Text Area
...
No
...
7
...
Action Item Priority
...
Specifies Action Item Priority
...
Dropdown
...
No
...
8
...
Action Item Due Date
...
Due date by which the action item should be completed
...
Date Picker
...
Configurable to set the No.of Dates as due date
...
9
...
Owners
...
Person primarily responsible for completing the action items
...
Picklist
...
No
...
10
...
Notify Owners Immediately
...
Option to provide an immediate email notification about the Action Item
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Checkbox
...
...
...
Departement
...
Select Department
...
Dropdown
...
...
11
...
Assigned By
...
The person responsible for assigning the Action Item
...
Picklist
...
...
...
Verification Required
...
Allows users to check whether cerification is required for the action item
...
Checkbox
...
...
Alert/Reminder
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1
...
Type
...
Allows users to select whether it is alert or reminder
...
Dropdown
...
...
2
...
Notification
...
Alllows users to select whether the notification is to be sent to Email Portal or Email and Portal both
...
Dropdown
...
...
3
...
First Alert Date/First Reminder Date
...
Allows users to select the first alerts Date
...
Text Box & Dropdown
...
...
4
...
Notify Every
...
Allows users to select the frequency of the alert/Reminder
...
Text Box & Dropdown
...
...
5
...
Include Owner(s) and Assigned By
...
Allows users to select whether Owners and Assigners are to receive the Alerts/reminder
...
CheckBox
...
...
6
...
Notify Users
...
Allowss users to select additional User
...
Picklist
...
...
7
...
Notify Others
...
Allows users to select additional people to receive the alert/Reminder
...
Text Area
...
...
Complete
...
12
...
Action Item Status
...
Captures the current status of the action item
...
Dropdown
...
No
...
13
...
Action Taken
...
Short description of the actions taken to complete this action item
...
Text Area
...
No
...
14
...
Action Item Completed By
...
Person who completes the action item
...
Picklist
...
No
...
15
...
Action Item Completion Date
...
Date on which the action item was completed
...
Date Picker
...
No
...
Cost Information
...
16
...
Capital Expenditure Involved
...
While completion of the action items if some capital expenditure was incurred or not
...
Radio Button
...
No
...
17
...
Approximate Cost
...
Approximate cost incurred for completion of this action item is captured here
...
Text Box
...
No
...
Attachments
...
18
...
Upload Attachments
...
Browse to attach documents
...
Text Box
...
No