New and Improved Features

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PMP-81220 : Session By Plan - Auto populate Course only / Rollback changes on Assign to Category

PMP-81270 : Reminder to user who have not completed the training if they belong to one session creation complete ,Exempt ,Attended - no alerts /reminder

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Customer Specific

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Configurable: NA

• Title: NA
• Public/Private: NA
• Default: Changes as mentioned will be applicable 

Existing System: 

As a design flaw fix In 21.2 , on Selection of Session Type "By Plan" and selecting the Plan it :

• Auto populates the associated Plan Course & Pre-requisite Course 

• Removes the Assign to Category "By Employee"

• Defaults the Assign to Category "Job Functions" .Displays the associated Job functions and employees linked to it

• On every Assign to Category Selection other than Job function , Job functions and employee fields were autopopulated and retained

Purpose: 

• Customer cannot exclude the job function for the Session Created by Plan
• On selecting any category other than the job function , it still showed and considered the Job Functions
• Sent bulk notifications to all the employees enrolled in job function along with the ones selected in different categories

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• On selection of Session Type "By Plan" and selecting the Plan it will :
• Show the associated course and prerequisite course of the plan upon Save of Session .These will be read only fields
• Have the Assign to Category "By Employee" .This would be the default field as it was in 21.1
• Will not auto populate the Job function of the associated Plan
• Based on the value selected in "Assign to Category" , the picklist and fields would appear and user would need to enter the values into these fields . The way it appeared for Session Type "By Course " or till 21.1
• For Session Type "Plan "selection , Changing Assign to category should only change the category related fields .It should  not change or refresh any other data of different section
• Any Categories selected ,it will allow user to select and deselect associated employee selected for the category in employee picklist
• It will retain the Assign to category value if a plan is changed ,as they are now not plan dependent  .However course would appear as per the plan 
• Incase any of the category other than employee and all current location employee has no data ,show message , Ex- Job Function ,"Selected Job function has no employee linked .Please select a different job function or select the employee in the employee picklist
• Note : Technical Feasibility - both course and prerequisite course appear in Course field 
• Existing Data - Existing Session By Plan , Assign to Category Value ,Category Picklist , Employee ,Course and other fields will be retained 

Impact: Session details ,List ,Notifications

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Configurable: NA

• Title: NA
• Public/Private: NA
• Default: Changes as mentioned will be applicable 

Existing System: 

• System sends reminders to all users who are configured for a session

• If out of 4 users , 3 have completed and 1 incomplete .

• Then it sends reminder notification to all the users instead of one user who have not completed

• It sends notification forever to users who have not completed the training .I.e even after 5 years

Purpose: 

• Sends email to all users who are not suppose to receive.
• Continuously send reminder for years together

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• "Reminder to user in Session who have not completed the training if they belong to one session .Do not include complete ,Exempt ,Attended i.e no alerts /reminder for these status.

• System will always send one reminder to the user even if it overlaps .In no case 2 same reminders will be sent to one email id .
• Notify users Picklist - IF additional user selected who are not employee No notification to be sent beyond the due date.

• If new employee Added ,it should be auto included in reminder Session.

• Reminder notification to have employee name and ID .

• Notify users Until training outcome is updated - to be removed , as its same as completed.

• Notify users after training due date is changed to created date.
• Reminder will be sent for 12 months where Status is not Complete ,Exempt ,Attended from the Due date.

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Configurable: NA

• Title: NA
• Public/Private: NA
• Default: Changes as mentioned will be applicable

Existing System: 

• When a course is added to an existing session , and the session is saved. It doesn't send notification to the users assigned with this session.

Purpose: 

• Sends notification to assigned users when a new course is added to an existing session,

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Configurable: NA

• Title: NA
• Public/Private: NA
• Default: Changes as mentioned will be applicable

Existing System: 

• Every time send certificate button on the sessions list is clicked it shows msg as "Could not connect SMTP Server"
• This happens when an employee has no email id in the system

Purpose: 

• Incorrect message

Enhanced System :

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Configurable: NA

• Title: NA
• Public/Private: NA
• Default: Changes as mentioned will be applicable

Existing System: 

• No status as "Exempt" in LMS Widgets.

Purpose :

• To show the status in widgets

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Configurable: Yes

• Title: ConsiderAttendedOutcomeStatus
• Public/Private: Private
• Default: Changes as mentioned will be applicable

Existing System: 

• No status as Attended in training outcome field

Purpose: 

• In some cases employees are part of the sessions whose outcome is not judged based on Pass or Fail.
• Its always a positive outcome but does not involve any score.

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