OSHA Injury Tracking Application (ITA) E-Submission

Electronic Submission of Injury and Illness Records to OSHA

Who:

Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and
Establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses.
If employers in State Plan states have questions about their obligation to submit injury and illness information, please contact your State Plan office.

When:

Establishments required to submit 300A Summary data via OSHA’s “Injury Tracking Application” (ITA) must do so by March 2 each year.

How:

ProcessMAP options for electronically reporting injury and illness data using OSHA’s online tool “Injury Tracking Application” (ITA)
- Generate CSV file for batch upload into ITA
  - êSingle Facility via OSHA 300A screen in IIMS
  - êMultiple Facilities via OSHA 300A screen at a Node in IIMS
- API for direct upload into ITA
  - êSingle facility via OSHA 300A screen in IIMS

Permission Based Activity: E-Submission of OSHA 300A

OSHA 300A E-Submission

Ensuring the Accuracy of the OSHA 300A Summary Data

Whether generating the CSV file for a single establishment or multiple establishments via the 300A screen, all applicable establishments must first have the 300A screen completed and saved for the applicable reporting year.
Company Name
- The name of the company that owns the establishment
- 100 Character Limit
Establishment Name
- Each establishment MUST have a unique name
- 100 character limit
Employer Identification Number (EIN)
- 9 digit number
- Do not include dashes
- Not required for 300A Summary, but is required for OSHA ITA submission
- Street
  - The street address of the establishment
  - 100 Character Limit
  - Do not enter multiple lines
  - Do not list PO boxes
- City
  - The city where the establishment is located
  - 100 Character Limit
- State
  - The state where the establishment is located
  - State selected from drop-down (Converted to 2 characters in the CSV file, per OSHA requirement)
- Zip
  - The full zip code for the establishment
  - Must be a number and five or nine-digit in length (No text)
  - If a hyphen is included, it must be manually removed from the CSV file prior to upload in OSHA’s ITA
  - If the zip code begins with a zero, it must be manually added in a CSV file prior to upload
Industry Description
- Provide an industry description in addition to your NAICS code
- 300 character limit
NAICS
- The North American Industry Classification System (NAICS) code which classifies an establishment’s business
- Must be a number and be 6 digits in length
- Do not list multiple NAICS codes.
Establishment Type
- Identify if the establishment is part of a state or local government
- Default value: Not a Government Entity
- Converted to a numerical value in the CSV file, per OSHA requirement
Establishment Size
The size of the establishment based on the maximum number of employees which worked there at any point in the year you are submitting data for
- Select Establishment Size from the drop-down
- Converted to a numerical value in the CSV file, per OSHA requirement.
Year
- The calendar year in which the injuries and illnesses being reported occurred at the establishment
- Select Reporting Year from the drop-down
Annual Average Number of Employees
- The average number of employees for the reporting year
- Converted to a numerical value without decimal in the CSV file, per OSHA requirement
Total Hours Worked by All Employees
- Total hours worked by all employees for the reporting year
- Converted to a numerical value without decimal in the CSV file, per OSHA requirement.
Injuries and Illnesses*
- Whether the establishment had any OSHA recordable work-related injuries or illnesses during the year
- 1 populated for yes in the CSV file
- 2 populated for no in the CSV file
Number of Cases
- Total number by case type: Cases involving Death, Days Away from Work, Job Transfer or Restriction, and Other Recordables
- Form 300A Fields G, H, I and J
- Numbers populated by case type in the CSV file.
Total Number of Days Away from Work
- Total number of days away from work (Form 300A Field K)
- Number populated in the CSV file
Total Number of Days of Job Transfer or Restriction
- Total number of days of job transfer or restriction (Form 300A Field L)
- Number populated in the CSV file
Injury and Illness Types
- Total number by Injury and Illness type: Injuries, Skin Disorders, Respiratory Conditions, Poisonings, Hearing Loss, and All Other Illnesses
- Form 300A Fields M 1-6
- Numbers populated by case type in the CSV file
Change Reason*
- The reason why an establishment’s injury and illness summary was changed, if applicable
- Blank, but editable is CSV file.

Generating OSHA 300A CSV for Submission

Single Establishment via OSHA 300A Screen

Review OSHA 300A in entirety then Save
Select Generate CSV File button
Save downloaded CSV file
Review CSV prior to submission in OSHA’s ITA site
Submit via OSHA’s ITA site: https://www.osha.gov/injuryreporting/ita/

Multiple Establishments via OSHA 300A screen at a Node

Navigate to OSHA 300A screen and navigate to the desired node from Navigator
OSHA 300A will display list of locations where the form is saved for the reporting year
Select locations for which CSV needs to be generated
Click on Generate CSV File button
Save downloaded CSV file
Review CSV prior to submission in OSHA’s ITA site
Submit via OSHA’s ITA site: https://www.osha.gov/injuryreporting/ita/

OSHA 300A Submission via OSHA API

Single Establishment via OSHA 300A Screen

Review OSHA 300A in entirety then Save
Select Submit Using OSHA API button
Login using credentials registered/ created on OSHA ITA site
Not your ProcessMAP credentials
Reset OSHA ITA Credentials
Acknowledge the disclaimer and Click on Submit button
System will show Success message if no error in the data.

OSHA ITA Help

Job Aids for the Injury Tracking Application

Hyperlinks will direct you to Job Aids maintained by OSHA, not ProcessMAP.

Field Information Table

Field Name	Details/Description

Ideagen EHS Help Site