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Reporting a Vehicle Incident

Reporting a Vehicle Incident

Owned by Mahendra Meesa
Last updated: Apr 25, 2022 by Devi Bejugam

This document will demonstrate how to create an vehicle incident record. Any incident that involves the accident of any vehicle can be termed as a vehicle incident (i.e., Accident on the highway or in the parking lot using a company car, truck, or van).

On this page:

Reporting a Vehicle Incident

Step-by-Step Instructions:  

(info) In order to create an incident record user must navigate to a site/locationto see the Report New Incident menu option.

Navigate to: Desired Location  > Modules > Incident Management > Report New Incident  Refer to: Reporting New Incident Overview 


1. Type in Incident Title/Site*

2. Check off the Vehicle box for your Incident Type*

3. Complete the following sections:

      a. General Details

      b. Employee / Individual Details

      c. Vehicle Incident Summary 

      d. Vehicle Details

      e. Insurance Information (Vehicle 1 Is Always Company Vehicle)

      f. Witness Information (Optional)

4. Click the Save button.

information (i) All fields with red asterisks (*) indicate they are required to be completed in order to save the record. A double red asterisk  (**) indicates it is required for notifications to generate.


Important Fields

Section Name

Question

Description

Employee / Individual Details

(lightbulb) If Yes is selected the following questions are added:

Personnel Type* has the following options available:

  • Employee

  • Supervised Contract Employee

  • Unsupervised Contract Employee

  • Visitor

Employee / Individual Involved* allows the user to search for any employee.

  • The search box will bring up only employees based on location selected.
  • The picklist button will search for employees at other locations.


(tick) Next Step:
  • After saving and completing the Incident Detail Report the Incident Summary screen will be displayed. 
  • Users can then access the other components from the incident detail summary screen. 

18.3 Update

  • For mandatory fields in the particular detail page, Click on the  icon near Incident - Detail Report. 
  • All the Mandatory fields are appeared.



  • Allows to save an Incident with Minimal information
  • Incident status will remain as Draft until all mandatory fields are filled.






18.3 Update

  • CAPA Completion date field is Mandatory in incident Reporting Screen. So that users cannot save the CAPA without completion date.



18.3 Update

  • CAPA Completion date field is Mandatory in incident Reporting Screen. So that users cannot save the CAPA without completion date.


19.2.1 Update

  • In vehicle related enhancements, It Auto populates driver related information available in Vehicle Incident Summary section based on selected employee profile
  • Licence number field value will be always encrypted so no one can view it (same as SSN field)
  • IMS Field level permissions for Driver's Licence Number is deprecated
  • Length of Service field Year and Week field data will be populated after calculating the same based on date available in Employee Profile



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