New and Improved Features

Product Level 

• PMP-57373 Download SOAP Notes from Manage SOAP Notes 
• PMP-57846  Add SOAP Notes  for Encounter Type 
• PMP-57380  Capture  "Is this work related " and its associated fields for  External Medical Records
• PMP-61707 Implementing CVX Code with Immunization type

Configurable 

• PMP-57372  Customer specific SOAP Notes changes 
• PMP-59027  Occ Health Cognos Customer Specific Gap Phase 2
• PMP-58817  Customer specific report on Patient Demographics
• PMP-56460  Customer specific Spirometry Changes
• PMP-59942  Default questions turn on / off configurationally 
• PMP-50948  Body Part in External Medical Records are made mandatory / non mandatory configurationally
• PMP-58236  Attachment in Restriction Details made mandatory /non mandatory configurationally
• PMP-58234  Date of Receipt of Form in Restriction Details made mandatory / non mandatory configurationally
• PMP-52951 Integration with South Carolina State Registry

 PMP-57373 : Download SOAP Notes from Manage SOAP Notes 

Configurable  :NA ,Product Level

• Title :NA
• Public / Private : NA
• Default :SOAP notes downloadable in product

Existing System:

• System doesn't allow to download the soap notes from the list page

Purpose :

• Soap notes are form of medical records and the employee / healthcare provider have right to access the record and obtain a copy of those records

Enhanced  System :

• Soap notes would be downloadable from the soap note list page .
• A new button added as "Download Soap Notes"
• User need to select the desired record and click on the button 
• User can maximum generate 10 Soap notes together 
• No new permission to generate this report 

Existing Data : NA

Impact : NA

Download SOAP Notes 

PDF Report 

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 PMP-57846 Add SOAP Notes for Encounter Type

Configurable  : NA,Product Level 

• Title : NA
• Public / Private : NA
• Default : SOAP notes available for encounter type

Existing System:

• Soap notes are created for employee in employee medical profile .It is not specific to encounter type 

Purpose :

• Lack of visibility on encounter specific soap notes 

Enhanced System :

• SOAP note added in Encounter Type
• SOAP note will be visible for Employee/Supervised Contract  and Active Employee only
• No validation for Date picker fields used in SOAP Notes WRT Appointment/Encounter Date
•  Existing Data : No change 
• Impacts : Manage SOAP notes

SOAP Notes -Encounter 

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  PMP-57380  Capture  "Is this work related " and its associated fields for  External Medical Records

Configurable  :NA, Product Level

• Title : NA
• Public / Private : NA
• Default : Below changes available in product 

Existing System: 

• Existing system does not have Work related field and its dependency field available in External Medical records Encounter type

Purpose : 

• Gap

Enhanced System : 

• Work Related field to be added for External Medical Records encounter type in both detail and listing page 
• Field type will be radio button ,value : yes/ no , default selection - none will be selected 
• Existing Data : NA
• Impacts : NA
• Reports : NA
• Notification : NA

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 PMP-61707 Implementing CVX Code with Immunization type 

 Configurable  : Product level change 

Title : NA

Public / Private :NA

Default :Below changes available in product 

Existing System:  

• Immunization Type or Vaccine type is added from from Location set up  and is configured for specific location .
• These Vaccines are then linked with  Inventory ,Storage ,Supplier ,Manufacturer ,Lot no .Order no ,etc in Manage Vaccine page which is again location specific 
• These immunization type are further used in "Administer Immunization" encounter type
• Immunization or Vaccine type are free text manual entry in the system  without any CVX code

Flow 

Step 1 : Vaccines created 

Step 2 : Vaccines Linked with Inventory details 

Step 3 : Vaccines used in Administer Immunization

Purpose :

• In existing system found multiple redundant vaccinations created across the location which can’t be mapped with CDC-CVX code to transfer the data  to State registry.
• Vaccine Names and Codes are standardized internationally .In current system as the entry fields are of free text type ,user can enter the Vaccine name which is not as per the IIS standard .
• Hence while transmitting immunization records to a Health Governing bodies ,the information may not match and would generate error 

Abbreviation : CDC - Centers for Disease Control and Prevention , CVX code -  codes that indicate the product used in a vaccination

Enhanced System :

• Vaccines information as per the CDC standard is saved in ProcessMAP static table.
• In Manage Vaccine  Vaccine type is renamed to Full Vaccine Name  as per CDC
• Option to select vaccine by clicking  Select vaccine , it will redirect to Listing page .The listing page will show list of vaccine with full name ,short description and CVX code .
• Listing will  appear  as per the alphabetical sorting  of Full Vaccine name
• Administer immunization field "immunization type" field will show Vaccine in following format "CVX code - Short description"
• Deprecate the Immunization type in Location set up

• Existing Data : Vaccine type” data correction and mapping with corresponding CDC code done for the customer availing Administer Immunization
• Impacts :Cognos 

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 PMP-57372  Customer specific SOAP Notes changes 

 Configurable : Customer Specific 

• Title : ExtraSoapNotesField
• Public / Private : Private
• Default : Extra field for SOAP notes should not appear 

Existing System:  Current fields in PMAP system and New fields to be added 

Sequence of field for Subjective Section in SOAP notes 

Enhanced System :

• Customer specific new fields added to SOAP notes 
• Existing Data : NA
• Impacts : SOAP Notes Report
• Notification : NA

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 PMP-59027  Occ Health Cognos Customer Specific Gap Phase 2

Configurable  : NA ,Product level change 

• Title : NA
• Public / Private : NA
• Default : will be available at product level 

Enhanced System : Customer specific phase 2 Cognos gaps addressed

Following encounters are now available in Cognos 

• Fit Testing
• Post Offer Physical
• Health Analysis
• Vitals
• Historical Data
• Leave and Disability Management
• Alcohol Test

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 PMP-58817  Customer specific report on Patient Demographics

 Configurable  :  NA, Product level change 

• Title : NA
• Public / Private : NA
• Default : User can access this report . 
• Path : Team content /processmap reports /authorlibrary

Existing System:  

• For a employee consolidated Medical Records till date cannot be  generated in the system 

Purpose :

• Consolidated reports are required to print medical records and employee information

Enhanced System :

• Employee Medical Profile report in BI 
• User can select one Employee at a time  to view the report 
• Attachments will be included in form of downloadable links in the report 

Filter Screen

View Report 

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 PMP-56460  Customer specific spirometry changes 

 Configurable  : Customer Specific 

• Title : Configurable in DB
• Public / Private : Private
• Default :All the mentioned changes will not be applicable

Existing System:  

• Certain  fields in spirometry  are not show /hide configurable. Based on specific customer request ,some fields need to be renamed , configured and repositioned

Purpose :Customer specific requirement 

Enhanced System :

Spirometry details 

• Field "Testing Type" drop down values are Initial,Followup ,Periodic
• Following fields moved to “Spirometry Q&A” section  : Position, Blood Pressure and Weight and Height 
• Time field  is show / hide configurable
• Spirometry Serial Number is show / hide configurable
• New drop down Field Added  "Respirator Questionnaire Clearance "

  • Values :

    1)Select 

    2).No limitation on respirator use 

    3).Recommended limitation on respirator use  .

    On selecting this option it show a text box below .Max character -200 characters 

    3.Use of respirator prohibited 

    On selecting this option it show a text box below .Max character -200 characters 

Spirometry QA section

• New field added  "Is spirometry Required?"
  • Field Type :  Yes/No - radio button 
  • On selection of Yes , below fields will be non mandatory 
  • Fields :  position, BP, Weight and Height details.All the fields to be non mandatory
  • On selection of No  :  No fields to appear
• Assessment date is  show / hide configurable

OSHA QA Tab

• OSHA Q&A Tab  is show / hide configurable

Sprirometry Clearance Tab

Field “has the OSHA Respirator Questionnaire been completed” is  show / hide configurable

• “Employee cleared to use respirator” question will be defaulted to "yes " and hidden 
• Type of respirator to be renamed to "employee has been medically cleared to use the following type of respirator (Select all that apply)"

Spirometry Result

• FVC  ,FEV1 fields made mandatory / non mandatory configurationally
• New drop down field added as "Spirometry results "   with values - Pass/Fail/NA/Medical Hold

Existing Data : NA

Impacts : Manage encounter type ,SOA

Spirometry details

Spirometry QA  : Spirometry required -No selected 

Spirometry QA  : Spirometry required - Yes Selected 

Spirometry Results 

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 PMP-59942  Default questions turn on / off configurationally 

 Configurable  : Customer specific 

• Title : Configurable in db
• Public / Private : Private
• Default : Turned On

Existing System:  Spirometry questionnaire toggle on page load stays turned on

Enhanced System : Toggle made Turn off / on configurable on page load ,for this customer it would be turned off 

• Existing Data : 
• Impacts :Drug Encounter List 
• Reports : Drug Report
• Notification :No

Spirometry questionnare toggle turned off 

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 PMP-50948  Body Part in External Medical Records are made mandatory / non mandatory configurationally

 Configurable  : Customer Specific

• Title : Configurable in DB
• Public / Private : Private
• Default :Mandatory

Existing System:  Body part is a mandatory field in External Medical Record 

Enhanced System : Body part field made mandatory / non mandatory configurable

• Existing Data : NA
• Impacts :NA

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 PMP-58236  Attachment in Restriction Details made mandatory /non mandatory configurationally

 Configurable  : Customer Specific 

• Title : Configurable in DB
• Public / Private : Private
• Default :Mandatory 

Existing System: In Manage Restrictions Section > attachment is mandatory to save the Restriction Details 

Enhanced System : Attachment field made mandatory / non mandatory configurable

• Existing Data : NA
• Impacts :NA

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 PMP-58234 Date of Receipt of Form in Restriction Details made mandatory / non mandatory configurationally

 Configurable  : Customer Specific

• Title : Configurable in DB
• Public / Private : Private
• Default :Mandatory 

Existing System:  

• Date of Receipt form field is Mandatory  

Enhanced System :

• Date of Receipt form field made mandatory / non mandatory configurable
• Existing Data : NA
• Impacts :NA

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PMP-52951  Integration with South Carolina State Registry 

 Configurable: Customer Specific 

Title: Configurable Script

Public / Private: Private

Default: NA

Existing System:  

• Occ. Health Module is not integrated with any State Health Government body
• Customer  would need to integrate through ProcessMap system with State health Body for their employees who have been immunized at South Carolina location 

Purpose:

•  To share the employee vaccination  information with State Health Governing bodies 

Enhanced System:

• Existing Data : 
• Automatic reporting of Vaccination information to State Registry through Web API integration
• Employees immunization information will be captured through ProcessMap Occ Health system(Administer Immunization) and would be sent directly to State Registry 
• “Immunization Registry Reviewed?”  would be  default to “Yes” and on saving it will send the information to state registry
• Incase of successful transfer or failure to state registry ,system would send success/failure email
• New Record Added :  Scheduler will fetch the information as soon as "immunization registry reviewed" is marked yes and saved .
• Existing Record Updated : Once the files is re-saved with fields with updated values for Lot number ,Dose ,Injection Site ,Route .The same need to be updated for the same record
• If the immunization record(immunization /appointment ) is deleted then that would be also deleted from the state registry
• Success and failure of vaccine information transfer can be viewed in Feed report "Immunization Outbound Report"
• Impacts: Drug Encounter List , feed report in Cognos , Notification 
• Reports : Drug Report
• Notification :No

Functional Flow 

Integration Flow 

Administer Immunization: Field renamed to "Sent to state registry " and defaulted to yes . Date is defaulted to current date

Application : Administer immunization 

Field renamed to "Sent to state registry " and defaulted to yes . Date is defaulted to current date

Notification on Successful / Failure of Employee Vaccine information transfer

Feed Reports  : 

Path (Devinsight): Team Content >  Company Folders > ProcessMAP >  Company Folder >  Shared Team > Feed Reports > Immunization Feed Reports

Filter Screen 

Report 

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